How to use Outlook’s Templates add-in for quick text input 2022

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This tutorial is about using the Outlook Templates add-in for quick text entry. We will do our best for you to understand this guide. I hope you will like this blog How to use Outlook’s Templates add-in for quick text entry. If your answer is yes, please share after reading this.

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When a large part of your online communication consists of repetitive emails, it is only natural that you strive to optimize this part of your work. Responding with a template can be a great alternative to creating emails from scratch in a tedious one-key press way. Email templates in Outlook are similar to document templates in Word or spreadsheet templates in Excel. If you often send the same or very similar messages to different people, you can save one of these messages as a template by clicking File > Save As > Outlook Template (*.oft). And then, instead of composing an email from scratch, you start with a template, customize it to your needs, and hit send.

The Outlook.com web application also offers email templates. Compared to the desktop version’s .oft files, these don’t require many menu clicks to open. The options here aren’t that broad though: a template can include small images and basic formatting, but you can’t predefine email fields or attach files. Quick Parts are reusable content items that can be quickly added to an email message, appointment, contact, meeting request, and task. In addition to text, they can also contain graphics, tables, and custom formatting. While .oft templates are meant to represent a complete message, quick parts tend to be smaller building blocks.

How to open “My Templates” in Outlook Desktop Shopper

Open a new email in the Microsoft Outlook desktop app (or reply or forward current information) and in the “Message” tab, click “View Templates”.

  • The “My Templates” panel will open on the right side of the email.

How to open My Templates in Outlook Net App

Open a new email in the Microsoft Outlook World Wide Web application (or reply or forward a current message), click the 3-dot menu icon at the bottom of the email, and select “My Templates” from the menu.

The “My Templates” panel will open on the corresponding side of the email.

  • The “My Templates” panel will open on the corresponding side of the email.

How to use “My Templates” in Microsoft Outlook

From now on, we will use the Outlook desktop client to view the performance of “My Templates”, but it is exactly the same on the World Wide Web application.

“My Templates” will come with ready-to-use preconfigured phrases that you may find useful, but let’s insert ours. To do this, simply click on “Model”.

  • Enter a title for the phrase, just the phrase, and click “Save.”
  • The model will be available soon.

To use it, make sure your cursor is in the general body of an email and simply click on the phrase to include it in the email. It is certainly as simple as that. To edit or delete a template sentence, hover over it with the mouse or trackpad cursor to reveal the “Delete” and “Edit” options.

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