What Features to Look for in Data Classification Software

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For organizations looking to improve their Data protection and data compliance strategies, technology is essential. Implementing the right software can help you gain visibility into your business data, improving your ability to protect customer information and stay compliant with data privacy regulations.

One technology that can help you achieve this is data classification software.

In fact, a growing number of cybersecurity vendors offer data classification software either as a standalone technology or as part of a more comprehensive data protection platform.

But what should your business look for when selecting data classification software?

In this blog, we take a look at what data classification software actually is, how your company’s cybersecurity strategy will benefit from implementing it, and what features you should look for when purchasing data classification software. data.

What is Data Classification Software?

Data classification is the process of classifying and organizing data according to a set of clearly defined characteristics. By taking this action, an organization is able to segregate its data based on its content, the sensitivity of its data type and how it is used or as required to comply with data privacy regulations. data.

For example, imagine that your organization must comply with GDPR compliance rules because you store, process or manipulate data of EU citizens. Data classification allows you to clearly classify data that must comply with these regulations, so you can quickly identify data that falls under these regulations.

Data classification facilitates this process, allowing your organization to identify and label its sensitive data, wherever it resides. These classifications then determine how each piece of data should be stored, managed, used and shared by the business.

What are the benefits of using data classification software?

A surprising number of IT teams continue to rely on manual methods like spreadsheets to track and inventory corporate assets and data, and that’s usually because classification tools sit more low on the list of budget allocation priorities. Yet manual processes are prone to human error. In the long term, these processes can incur unwanted costs should something go wrong, such as system downtime, non-compliance, or even a security breach.

Data classification is a way for an organization to ensure data accuracy and that it not only complies with appropriate data privacy regulations, but also to improve and maximize its data protection strategy.

Here are some of the key ways that data classification benefits a business:

  • Improved transparency: Data classification makes it easier for an organization to see how its data is being used and where it resides.
  • Improved compliance practices: Data classification helps companies better enforce data privacy policies and meet legal and regulatory data privacy requirements.
  • Data Visibility: Data classification ensures that a company’s employees are more aware of the type of data they are dealing with, its value and what they should do when moving or managing it.
  • Improved data protection: Data classification allows a business to focus on the most important areas of its business, giving it visibility into where cybersecurity resources can be sent to secure groups of data with the greatest vulnerabilities .

What features to look for in data classification software?

#1 – Data classification must be associated with data discovery

Data Discovery and data classification go hand in hand. While data classification is the process of separating data according to how it should be used and managed, data discovery is the process of scanning your entire environment to find and identify where structured and unstructured data resides in your business.

Data discovery and classification work together to ensure a business has complete visibility into what data it has, where it lives, and what policies need to be put in place to better protect data and ensure the organization is compliant with data regulations. matters of data protection.

#2 – A scalable platform that grows with your business

Every organization has different data classification requirements, and those needs change as the business evolves. As your business grows, so does the amount of data you collect and manage. Businesses need a data classification software solution that will support their business long term. It is expensive to cut and change systems every two years when they no longer meet your requirements.

#3 – Support for all data types

Sensitive data can be saved in a range of file types within your organization, from PDFs, CVS, .doc, jpeg and many more. Being able to classify all data, regardless of the file type it is saved as, is essential if your organization wants to improve its data protection and ensure data privacy compliance.

With that in mind, it’s important to choose a data classification software platform that can handle a wide range of file types that may contain sensitive data across your organization’s network.

Want to learn more about classification and data discovery?

Check out a virtual demo of the Cavelo platform today. We’ve built a single platform to simplify attack surface management, with data discovery and classification as the foundation for improving data protection and compliance.

*** This is a syndicated Security Bloggers Network blog from the Cavelo blog and a press release written by Phil Guerin. Read the original post at: https://www.cavelo.com/blog/what-features-to-look-for-in-data-classification-software

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